Office Administrator

About the Role 

We’re on the hunt for a full-time Office Administrator to be the heart of our day-to-day operations. In this role, you’ll be the first point of contact for clients, support our busy team of realtors, and help keep everything running smoothly behind the scenes. 

You’ll thrive here if you’re highly organized, confident with details and numbers, and genuinely enjoy helping others. From offering a welcoming smile and a fresh coffee to submitting deals and ensuring compliance, your impact will be felt throughout the office. 

This role is a 3-month fixed-term contract with a strong chance of extension to cover an upcoming maternity leave. 

What You’ll Be Doing 

Creating a Great Client Experience ✔ Greet clients and visitors warmly and professionally ✔ Keep reception and common areas clean, stocked, and welcoming ✔ Restock supplies (coffee, bathrooms, etc.) and keep the little things running smoothly 

Supporting Office Operations ✔ Manage calls, emails, and office correspondence ✔ Prepare and submit real estate documents and transaction files ✔ Maintain organized records, files, and deal paperwork ✔ Use platforms like TransactionDesk to upload, track, and review documents ✔ Coordinate with lawyers for commission disbursements and file closings 

Ensuring Compliance & Accuracy ✔ Follow internal policies and real estate regulations (including FINTRAC) ✔ Confidently handle numbers, commission breakdowns, and deal structures ✔ Learn contracts and be proactive in identifying and solving issues 

Being a Team Player ✔ Communicate respectfully and professionally ✔ Stay positive and solution-focused in a fast-paced setting ✔ Help your teammates succeed by contributing to a respectful, drama-free culture 

What We Offer 

• $21/hour (depending on experience) 

• Benefits package after 90 days 

• Performance-based raises and discretionary bonuses 

• Opportunities for growth and development 

• A chance to be part of a respected and community-driven team

   

Working Conditions 

• Office-based role within a busy real estate environment 

• Standard hours: Monday to Friday, 9:00 AM to 5:00 PM 

• Exposure to a fast-paced, deadline-driven workplace 

• Regular use of multiple software platforms and technology tools 

• Requires the ability to multitask and manage competing priorities across multiple files 

• Light physical tasks may be required (e.g., tidying, restocking supplies, basic filing and cleaning duties) 

Ready to Join Us? 

To be considered for this opportunity, please submit both a customized cover letter and a current resume that clearly highlight why you are an excellent fit for this role. Your cover letter should reflect your enthusiasm for joining our team and demonstrate how your skills and experience align with the key responsibilities outlined in the posting. 

Only applicants who provide both a resume and cover letter will be considered. Please note that only those selected for an interview will be contacted. 

Thank you for your interest in joining Royal LePage Community Realty. 

Royal LePage Community Realty is an equal opportunity employer committed to fostering an inclusive and accessible workplace. We welcome applications from all qualified individuals.